Specialist - Logistics
Division:
Operations
Department:
Mobility
Company:
Red Sea Global
Specialist, Fleet Planning & Logistics
Trip Planning and Execution
- Arrange and optimize trips based on client-submitted, signed marine ticket forms
- Develop comprehensive sailing schedules and assign appropriate vessels for efficient cargo/manpower transport
- Communicate detailed trip information to clients, including vessel specifications, precise timing, sailing schedules, specific instructions, and up-to-date weather forecasts
- Distribute daily weather forecasts to clients, enabling them to prepare for potential weather-related delays or cancellations
- Distribute detailed sailing schedules to vessel operators and jetty teams, including truck plate numbers and specific cargo information
Client Communication and Reporting
- Serve as the primary point of contact for clients, maintaining professional and responsive communication
- Promptly report any schedule deviations to clients, providing clear explanations and alternative solutions
- Deliver immediate notifications for delays or potential cancellations, along with proposed mitigation strategies
- Keep clients consistently informed of updated estimated arrival and departure times
- Provide instant notifications of vessel breakdowns, including action plans for cargo rerouting or alternative transport
- Offer regular, detailed updates on weather conditions that may affect sailing schedules, including long-term forecasts for planning purposes
Contingency Management
- Develop, maintain, and regularly update comprehensive backup sailing plans for various vessel breakdown scenarios
- Implement and oversee contingency sailing operations to prioritize cargo/manpower service across all islands efficiently
- Coordinate closely with other teams during adverse weather conditions to facilitate critical cargo/manpower transport when possible, ensuring minimal disruption to client operations
Data Management and Reporting
- Maintain comprehensive, up-to-date daily records and a live, interactive dashboard of vessel movements, cargo transfers, delays, vessel utilization status, and all related operational information
- Compile, analyze, and share daily data updates with clients to support their analysis and reporting needs
- Maintain a secure and organized system of record evidence for all marine tickets, ensuring easy retrieval and audit compliance
- Prepare and submit detailed timesheets for client’s usage of marine services, ensuring accuracy.
- Meticulously review invoices from suppliers, verifying charges against agreed terms and resolving discrepancies promptly
- Provide comprehensive support in data analysis, including trend identification, cost optimization opportunities, and performance metrics
- Assist in the preparation of management reports, presentations, and strategic planning documents, translating complex data into clear, actionable insights
Cross-Functional Coordination
- Collaborate closely with commercial and procurement teams to ensure alignment on logistics strategies and optimize operational efficiency
- Prepare in-depth analysis reports for various stakeholders, including senior management, finance, and operations teams
- Participate in cross-departmental meetings to provide logistics insights and contribute to strategic decision-making
Additional Responsibilities
- Undertake any other work as needed to support the efficient operation of the Marine Operations department
- Adapt to changing priorities and take on ad-hoc projects or tasks as assigned by management
- Continuously seek opportunities for process improvement and operational efficiency within the logistics function
- Stay updated on industry trends, regulations, and best practices in marine logistics and supply chain management