Specialist - Admin and Business Support

About the Role

The Administrative Business Support Specialist provides comprehensive administrative, coordination, reporting, and business support to enable the efficient delivery of RSUC operations.

The role facilitates accurate documentation, timely communication, cross-functional coordination, and effective follow-up across operational, technical, and corporate teams supporting utility services at The Red Sea destination.

Key Responsibilities

Administrative & Operational Support

• Provide day-to-day administrative and business support to departmental leadership and operational teams.
• Coordinate meetings, prepare agendas, record minutes, and monitor action items through to completion.
• Manage calendars, business travel, accommodation arrangements, site access requests, logistics, and scheduling activities.
• Prepare presentations, correspondence, reports, and business documentation to support operational and management requirements.
• Maintain structured filing systems, databases, records, and confidential documentation in line with company requirements.

Business Coordination & Reporting

• Coordinate activities across multiple departments to ensure effective communication and timely execution of deliverables.
• Monitor departmental action trackers, approvals, and operational commitments to ensure deadlines are met.
• Prepare management reports, KPI dashboards, presentations, and business updates to support informed decision-making.
• Consolidate operational and business information from various stakeholders for executive reporting and performance reviews.
• Support project administration activities and special business initiatives within the Technology Utilities & Metering function.

Documentation & Governance

• Maintain accurate records of contracts, approvals, service agreements, correspondence, and operational documentation.
• Ensure compliance with document control, records management, and governance procedures.
• Support audit preparedness through proper document retention, version control, and filing practices.
• Safeguard confidential information and ensure the integrity of business data.

Procurement & Financial Administration

• Support procurement activities including purchase requisitions, purchase orders, supplier coordination, and tracking.
• Assist with invoice processing, expenditure monitoring, budget administration, and vendor documentation.
• Maintain records related to contracts, supplier agreements, and procurement activities.

Stakeholder & Team Support

• Act as a focal point for administrative inquiries and coordination requests from internal and external stakeholders.
• Develop effective working relationships with operational teams, contractors, consultants, and service providers.
• Support onboarding activities, workshops, audits, site visits, meetings, and employee engagement initiatives.
• Ensure timely responses to stakeholder requests while maintaining excellent service standards.

Continuous Improvement

• Identify opportunities to enhance administrative processes, reporting effectiveness, and operational efficiencies.
• Support the implementation of best practices and continuous improvement initiatives within the department.
• Promote a culture of professionalism, accountability, collaboration, and operational excellence.

Qualifications & Experience

Education

• Bachelor's Degree in Business Administration, Management, Human Resources, Finance, or a related discipline.

Experience

• 4-6 years of experience in administration, business support, executive coordination, office management, or a related field.
• Proven experience supporting managers and cross-functional teams within a fast-paced operational environment.
• Previous experience within utilities, infrastructure, engineering, construction, hospitality, tourism, or related industries is advantageous.

Knowledge & Skills

• Advanced proficiency in Microsoft Office 365, including Excel, PowerPoint, Word, Outlook, and Teams.
• Strong report-writing, presentation preparation, and data management skills.
• Excellent organizational, coordination, and time-management capabilities.
• Strong interpersonal and stakeholder management skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong problem-solving and analytical abilities.
• Demonstrated professionalism, integrity, and confidentiality.
• Experience with ERP systems, procurement platforms, and document management tools is preferred.

Core Competencies

• Collaboration & Teamwork
• Communication Excellence
• Customer & Stakeholder Focus
• Accountability & Ownership
• Planning & Organization
• Attention to Detail
• Adaptability & Flexibility
• Continuous Improvement
• Professional Integrity

Why Join RSUC?

At Red Sea Utilities Company, you will contribute to the delivery of world-class utility infrastructure supporting one of the Kingdom's most ambitious and transformative destinations. You will be part of a high-performing team committed to operational excellence, sustainability, innovation, and exceptional service delivery.

RSUC offers a dynamic working environment, opportunities for professional development, and the chance to make a meaningful impact in supporting critical utility operations that power the future of The Red Sea destination.