Senior Coordinator - Admin Support

Job Purpose

A coordinator helps an organization run efficiently by handling all administrative chores.

Job Responsibilities

• Provide a full secretarial and administrative support service to Design and Engineering department.
• Full responsibility for to book meeting rooms, plan travel, ensuring critical meetings have sufficient preparation time, arranging team meetings and workshops.
• Employee directory update on weekly basis.
• Prepare PowerPoint presentations, aligned with the RSG brand, which provide interest and clarity. 
• Schedule and arrange for face-to-face meetings with the Executive either at RSG’s office in Riyadh or the site offices.  Receive visitors to the office and arrange refreshments as appropriate.
• Maintain filing system on a shared drive and all personnel records.
• Make all travel arrangements for the Executive, including flights, accommodation, and car hire. 
• Scan and log all expenses associated with the Executive’s business travel.
• Arrange for any meetings required by the Executive.
• Operate standard office equipment such as word processor, photocopier etc.
• Seating plan arrangements.
• UPS shipments.

Job Requirements:

• Bachelor’s Degree or Diploma with minimum 3+ years secretarial experience, at least 3 years supporting administration filed.
• Excellent MS Office knowledge (Word, Excel, Power Point & Visio, Outlook)
• Excellent verbal and written communication skills (English and Arabic)
• Outstanding organizational and time management skills with a clear ability to prioritize
• Acquainted with office management systems and procedures
• Ability to collate and portray information accurately