Executive Assistant

Job Purpose

To provide a full secretarial and administrative support service to the assigned function.

Job Responsibilities - Leadership

• Provide a full secretarial and administrative support service to the chief executive.
• Maintain the diary and arrange appointments as necessary.
• Type reports and routine correspondence from dictation or written sources.
• Screen and respond to all incoming telephone calls and take action as appropriate.
• Draft routine correspondence for approval and signature by the chief executive.
• Receive visitors to the office.
• Open and distribute post.
• Attend and minute all board meetings and arrange for the distribution of the minutes.

Job Responsibilities - Functional

• Maintain the office filing system and all personnel records.
• Make all travel arrangements for the chief executive.
• Make arrangements for any meetings required by the chief executive.
• Undertake projects and research, which might require contact with external agencies, as required by the chief executive.
• Operate standard office equipment such as word processor, photocopier etc.
• Oversee the maintenance of secretarial standards throughout the company and contribute to the training of other secretaries.

Job Responsibilities - Organizational

Policies, Systems, Processes, Procedures, Standards and Reports

• Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure that work is carried out in a controlled and consistent manner.

Assist in the preparation of accurate and timely functional MIS statements and reports to meet corporate and functional requirements, policies and standards.

Job Requirements - Qualification & Experience

• Bachelor’s Degree or Diploma with minimum 5+ years secretarial experience, at least 3 years supporting an ED or equivalent
• Excellent MS Office knowledge (Word, Excel, Power Point & Visio, Outlook)
• Excellent verbal and written communication skills (English and Arabic)
• Outstanding organizational and time management skills with a clear ability to prioritize
• Acquainted with office management systems and procedures
• Ability to collate and portray information accurately

Job Location

This role will be based at RSG site.