Executive Assistant

Job Purpose

To provide high-level administrative, organizational, and coordination support to the leadership team of Red Sea Sport & Entertainment. The Executive Assistant will ensure efficient day-to-day operations, manage executive schedules, coordinate internal and external communication, and support the delivery of key strategic and operational initiatives across the RSSE.

Job Responsibilities

• Manage executive calendars, organize meetings, schedule appointments, and ensure optimal time management.
• Prepare, review, and edit correspondence, reports, presentations, and official documents.
• Coordinate travel arrangements, itineraries, transport, and accommodation for executives and visitors.
• Maintain confidentiality while handling sensitive information and communications.
• Track action items, follow up with various departments, and ensure timely completion.
• Organize and support high-level internal and external meetings, including preparing agendas, minutes, and follow-ups.
• Assist in budget tracking, invoice processing, and administrative support for procurement requests.
• Maintain an organized filing and documentation system for project-related and administrative materials.
• Support onboarding processes for new team members within the department.
• Provide logistical and administrative support during events, site visits, workshops, and executive engagements.

Job Stakeholders (Internal)

• Red Sea Sport & Entertainment Leadership
• HR & Talent Acquisition
• Finance & Procurement
• Health & Safety
• Operations & Facilities Management
• Red Sea Global Corporate Offices (Riyadh, Jeddah)

Job Requirements

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• 2–3 years of experience supporting senior leadership, preferably in hospitality, sports, entertainment, or projects environment.
• Experience in calendar management, travel coordination, and document preparation.
• Experience working in fast-paced, site-based or project-based environments is an advantage.

Skills

• Strong communication skills in English (Arabic is a plus).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy in documentation.
• Proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word).
• Ability to multitask, prioritize, and work independently.
• Professional demeanor with high confidentiality and discretion.
• Strong interpersonal skills for internal and external stakeholder engagement.